How to Make Charts and Graphs in Microsoft PowerPoint?

Data visualization is one of the most critical factors affecting the proper relaying of information. This quality is especially true when you are preparing a visual PowerPoint presentation, where a picture, or in this case, a chart, can speak a thousand words.

If you are new to graphs and charts in PowerPoint, do not stress as this is a step-by-step and detailed guide on how and why to incorporate visual data representation into your next presentation. I also elaborate in detail about the most frequently used chart types, and what data they require, so you can choose the one that best describes your data.

Why Use Charts and Graphs

Data visualization is a vital part of data analyses and can help the speaker communicate trends and patterns in the data through images. Visualization serves a dual purpose in modern life.

Firstly, it allows a better understanding of the data. Compared to row upon row of numbers in an Excel spreadsheet, images make it much easier for the human brain to understand relationships and differences between data points and categories. Whether you are in the science, tech, finance, or marketing industries, you will need to visualize data at some stage.

Secondly, visualization allows you to communicate your findings in a summarized form. Although data experts may be able to understand and see patterns and trends without a graph or chart, most other people cannot, and will need some illustration of the data to understand your findings.

Data can be visualized in several ways; most notably, people use graphs, charts, and plots.

Before you can consider using a chart in PowerPoint, you first need to ascertain which chart type is suited to your data, and will best summarize and display it.

It is, therefore, imperative that you have a basic understanding of the different types of charts and the types of data best suited to each. The section below covers the six most frequently used chart types, and will help you decide on the chart to use.

Frequently Used Charts in PowerPoint

PowerPoint adds to the luxury of data illustration by allowing you to copy your data directly from an Excel spreadsheet, thereby ensuring that the graphs and charts are always up to date. You can also alter, move, and edit headings and labels or color the charts to your heart’s desire. You can even choose to animate your displays to make the data yet more visually appealing.

PowerPoint offers a wide range of data representation in the form of more than ten types of charts, graphs, and plots to cater for most data types. Most of you probably know that certain types of data require specific types of charts or graphs, and choosing the correct display for your data is just as important as displaying it in the first place.

The following is a list of the six most used charts in PowerPoint and what types of data for which they are best. If you are unsure of which chart type to use, have a look at the list below and see which suits your data best.

Column Chart

These are some of the simplest, yet most useful chart types you can find in PowerPoint. They are immensely valuable for displaying changes over time, mainly because our eyes are trained to recognize higher or taller bars as indicating more growth, or success, or money.

Data arranged in columns and rows in a spreadsheet can be illustrated using a column chart. Although they are most frequently used to display changes over time, they can demonstrate the relationship between any two data points.

You can diversify with PowerPoint’s column charts to include multiple levels and colors, to explain more complex data. To expand, you can consider a:

Bar Chart

A bar chart is simply a column chart with the columns on the vertical axis, extending horizontally. Bar charts are helpful when axis labels are very long, or when the data values relate to longer durations or larger volumes. In short, they illustrate the comparison between individual items.

For bar charts, the categories are typically arranged along the vertical axis, with the values arranged along the horizontal axis. 

Bar chart

Bar chart

Similar to column charts, bar charts can also be expanded and elaborated on to represent more complex data. These include the clustered bar chart, the stacked, and the 3-D bar chart. Images are not shown as these looks identical to those of the column charts, but with the columns running from the vertical axis.

Line Chart

Line charts are designed to display continuous data over time, thus illustrating data trends over equal intervals. The category data is spread evenly along the horizontal axis, and all value data is distributed evenly along the vertical axis. Line charts are suitable for data with text category labels that represent evenly spaced values such as hours, months, or years. Line charts come with some variations, and below are some of the types you can choose from:

3-D line: 3-D line charts show data trends with the use of a ribbon rather than a line. A 3-D line chart has a horizontal, vertical, and depth axis that can be modified. 

3D line

3D line

 

Pie Chart

Pie charts are used to illustrate the percentage contribution of each point to the whole. These are useful when you have data that has only one series, so it is arranged in either one row or one column. If you can see your data points making up pieces of a whole, a pie chart is the best choice for you.

Once again, you can elaborate a bit on the complexity of your pie chart with the following subtypes:

Area Chart

Area charts are great for displaying the magnitude of change over time. It does this by showing the sum of the plotted values as a colored area on the graph surface, thereby highlighting the relationship of the individual values to the whole.

As with all the other chart types, there are several subtypes of area charts.

 

XY Scatter Plot Chart

Scatter plots are popular in the fields of science and engineering where it combines the x-value and y-value of each point to display it as a single reading in irregular clusters. If you have a dataset that requires an adjustable horizontal axis, or where one axis is logarithmic, then a scatter plot is for you.

They are also great for displaying the similarities between large datasets, or for the illustration of grouped sets of values.

The types of scatter plots include:

Less Frequently Used Chart Types in PowerPoint

PowerPoint and Excel offer an extended list of chart templates in their illustration arsenal. Although not all of these are used frequently, it may be valuable to know of the existence of these in case they are needed.

I will not go into detail about these, and you can find more information here.

How to Insert Charts in PowerPoint

Once you have chosen the type of graph that you need to illustrate your data, you can proceed to prepare your chart in PowerPoint. Although you have the option to create charts in Excel, and then copy and insert them into your presentation, you can also opt to create a chart from scratch in PowerPoint.

When datasets reach tens of columns with thousands of entries, it is best to create charts in Excel, and simply transfer the chart to your presentation. This transfer links the chart in Excel with your PowerPoint, and it will ensure your chart remains up to date if you make changes to the original data.

Creating a chart from scratch in PowerPoint is helpful for smaller and less complex datasets that require illustration. The following instructions will show you how to do this.

  1. Click InsertChart
    Insert chart in powerpoint presentation

    Insert chart in powerpoint presentation

  2. Select the chart type and then double-click the chart you want. PowerPoint provides templates for more than ten kinds of charts, all of which you can see as choices with sub-categories here. If you need more information to determine the best chart type for you, peruse the previous section for frequently used chart types or visit the Microsoft office help page for all available chart types
    Choose chart

    Choose chart

  3. Once you have selected a chart type, a worksheet with rows and columns will appear. You can now insert your dataset by copying and pasting the data from Word or Excel. If the dataset is small, you can enter it manually. In the worksheet that appears, you can simply replace the placeholder data with your information.
  4. Once you have recorded your data, you can close the worksheet and visualize your chart in PowerPoint. 
    Edit data

    Edit data

  5. You can now proceed to edit the layout, colors, and labels using the Chart Elements Tab “+” that appears next to your chart in the top right corner. This tab will allow you to show, hide, and format the axis titles and the data labels.
  6. The Chart Styles button can be used to edit the color and style of the charts to suit the color scheme of your presentation.

How to Edit Chart Data in PowerPoint

Once you have created your chart, you may find yourself needing to update or edit the data that you have entered to build the chart. An edit often happens when new information needs to be added to update the chart.

Editing can be completed with the help of the Select Data Source dialog box to change the data in your series or reorder them on your chart. Alternatively, you can use the Chart Filters button in the top right corner of your chart to display or hide data in your chart.

How to edit or reorganize a series

  1. Right-click your chart, and then pick Select Data. A dialogue box like the one below will appear.
  2. In the Legend Entries (Series) box, select the series you want to edit. Now click Edit, and make the necessary changes. When you are done, click, OK. Be aware that the changes you make here can sever the links to the original source data in Excel, so you will have to update the data in PowerPoint from now on manually. Alternatively, you can opt to insert a whole new chart each time the data changes, or just create the chart in Excel and copy and paste it in PowerPoint. Now, if you edit the data in Excel, the chart will automatically be updated in PowerPoint.
  3. If you would like to rearrange a series, you can select it and then click the Move Up or Move Down   buttons to change the position of the series on the list. You can also add a data series or remove one or more of them in this dialog box by clicking the Add or Remove buttons. Please remember that removing a data series deletes it from the chart—so you cannot use the chart filters button to show it again.

How to filter data in your chart

Chart filters are useful for highlighting specific trends in your data, or for hiding data that may not be relevant at the moment. You can do this through the use of the Chart Filters button.

  1. Start by clicking anywhere in your chart to select it.
  2. The Chart Filters  button  will appear next to the chart in the top right-hand corner. Click it.
  3. A new dialogue box will appear, like the one shown below. Click on the Values tab, and select or unselect the series or categories you want to show or hide.
  4. Once you are done, click Apply for the changes to take effect.

I hope this piece has helped guide you through the process of selecting the best graph for your data and drawing up the graph in PowerPoint. The beauty of being able to do this in either PowerPoint or Excel, with a linked graph, is that you can edit and change the data and chart type to illustrate your focus point perfectly.

Charts in PowerPoint are entirely customizable to fit in with the rest of your slides perfectly and will improve your presentation by leaps and bounds.

PowerPoint vs. Google Slides

Both Microsoft and Google offer presentation platforms with their Suites. Microsoft’s platform, PowerPoint, has more creative designs, but it does cost you something. However, Google Slides is free, although with less animation ability. In this tutorial, we compare PowerPoint and Google Slides.

First, we’ll cover how to use PowerPoint and Slides. Then we’ll review their main differences.

PowerPoint

First, when you open your PowerPoint document, pick a theme. Here the “Gallery” theme is chosen. However, if you want additional themes, click the bottom right “more themes” button.

Templates for PowerPoint

Templates for PowerPoint

PowerPoint offers a small number of simple themes, but you can always use our database of professional free templates for Powerpoint:

Free PowerPoint Templates

Free PowerPoint Templates

Once you have your template chosen, just click on the boxes and fill them in as prompted.

Create new Presentation

Create new Presentation

Once you have your title and subtitle filled in, you can add notes to your presentation—for your eyes only. Do this by clicking the “notes” button on the bottom bar.

Notes in PowerPoint

Notes in PowerPoint

Once you have a title page, you will want to add text slides. Click on the “Insert” tab, as shown below. Then hit “New Slide.” From there, you can choose the style of slide you want.

Add New Slide in PowerPoint Presentation

Add New Slide in PowerPoint Presentation

Now that you have a secondary slide fill in the title space and start filling in your main text.

Once you have filled those out, play around with the animations under the “Animations” tab. Here you can choose to have your titles or bullet points fly-in, fade-in, or simply appear.

Add Animation in PowerPoint

Add Animation in PowerPoint

Now that you have your presentation ready, how about you check out transitions? Under the “Transitions” tab you can create different effects when giving your presentation. Having classy slides that fade into each other could be a nice touch. Be sure to click on whichever slide you want to have the entering transition.

Transitions in PowerPoint Slides

Transitions in PowerPoint Slides

Now that you’re finished click on the “Slide Show” tab and start “From Beginning.” Your slideshow has just begun!

There is a lot more to PowerPoint that you can find by experimenting and trying new things out.

Google Slides

The first thing you see when opening Google Slides is very similar to PowerPoint.

Create new Presentation in Google Slides

Create new Presentation in Google Slides

However, the themes are on the right-hand side of the document. In this example, the “Focus” template was chosen. At the bottom of the page, you can also add in your speaker notes. You can also use free templates HiSlide.io for Google Slides.

Free Google Slides Templates

Free Google Slides Templates

Once you have filled in the information, insert your additional slides under the “Insert” tab at the bottom.

Add new Slide in Google Slides Presentation

Add new Slide in Google Slides Presentation

After you have finished your presentation, the “Present” button is at the upper right. The “Share” button is also next to it so that you can collaborate.

Present Google Slides Presentation

Present Google Slides Presentation

Again, there is so much more to explore in Google Slides.

Online vs. Desktop Access

PowerPoint is designed for PC usage. It has numerous templates, and themes, but they are all downloaded. You can create a creative or professional presentation. However, PowerPoint’s online version is oversimplified. It does not have the same variety or customizability.
Google Slides is designed for online use. Its collection of simple templates and many fonts are all stored in the cloud. However, the offline version of Slides is very similar to the online version of PowerPoint. Its capacities are cut in half.

Features

The features that each platform offers are heavily dependent upon whether they are online or offline.
PowerPoint – offline – provides a multitude of animated effects, varying from in-slide motion to transition animations. All these effects are well-designed.
Google Slides – online – presents simple templates and not many animations. However, since Google Slides is online, it also is a fantastic team-based platform. If you share your Google Slide, you can collaborate online with your colleagues and friends.
Comparing PowerPoint and Google Slides reveals both of their strengths and weaknesses. But whether you should get one of the other depends on your needs. If you want to create a solo professional, creative presentation, PowerPoint is the way to go. However, if you want a free platform that allows team-collaboration, Google Slides is your best option. Both platforms are geared toward different audiences.

 

 

 

How to Rename a Slide in Google Slides?

Google Slides is a free online presentation program that lets you create slideshow presentations that can contain text, images, shapes, sounds, animations, and videos.

You can think of Google Slides as a basic yet online version of Microsoft PowerPoint that offers similar and different features. The primary advantage of Google Slides is that it allows real-time slide sharing and collaboration without the need to send attachments back and forth.

In this article, you will learn the process of how to rename slides in Google Slides.

For each time you create a new presentation in Google Slides, it is by default titled “Untitled presentation.” You will find the name on the top left corner of the new slide screen. You rename the template by clicking the name of it in the upper-left corner and typing an appropriate name or your desired title.

And, whenever you work online, the changes are saved nearly instantaneously, which is why there is no ‘Save’ button in Google Slides.

There are different ways to rename a presentation based on whether the presentation is in your Drive list or opened in slides. Nevertheless, you should not forget to rename it.

Additionally, when you link to slides in the presentation, you’ll be presented with the names of the slides. Since the slides already have a name, having the ability to rename the slides comes in handy when you are working on several slides.

So, how can you rename each slide on Google Slides? In most cases, slides are named automatically, which tend to be based on the content of the title text. However, if you don’t have this title element, or you utilize the title element for something else, the names of your slides can be different from how you want them to be—another reason why renaming slides can be useful.

Renaming a Slide in Google Slides

When naming files, ideally, you should do so in a manner in which you and your collaborators know the contents or give a brief description of the slides. Try to be explanatory and avoid numbering files that have edits from previous versions. The names of slides in Google slides can be up to 255 characters long.

Essential Steps to Rename a Google Slide When Open in Slides

  1. Be sure to be in the Google Slide window.
  2. Click on ‘Untitled presentation’ or other relevant wording in the top left corner.
Google slides rename

Google slides rename

  1. Enter the new name.
  2. Click ‘Ok’ to confirm and save changes.

Alternatively, you can do the following:

Name in Google slides

Name in Google slides

  1. Click the ‘File’ tab from your doc.
  2. Click on ‘Rename.’
  3. Enter your new title.
  4. Click ‘Ok’ to confirm and save changes.

Essential Steps to Rename a Google Slide When in Drive

  1. From Drive, click the ‘More’ menu button.
Rename in Google slides

Rename in Google slides

  1. Click on ‘Rename’.
  2. Enter your new title.
  3. Click ‘Ok’ to confirm and save changes.

Renaming Google Slide Master Slide

If you want to rename the Master slide, you can click ‘Rename’ from the menu above, or you can right-click the context menu, as shown in the following image:

Google slides rename slide

Google slides rename slide

Google Slides: Add or Remove Headers, Footers and Page Numbers

The header refers to the section of a document that appears in the top margin. On the other hand, the footer refers to the area of a document that appears in the bottom margin. Text inserted in the header or footer will show on each page of the document where you can add names, dates, and titles.

However, unlike Google Docs or Microsoft PowerPoint, there is no dedicated option to add or remove headers, footers in Google Slides. Still, you can insert them manually just like any other text, and if you want, you can also add page numbers to your Google Slides, and this is the subject of this article.

Adding Headers and Footers in Google Slides

Listed are the steps you can follow if you want to add Google Slides header and footer.

Step 1: Open your presentation in Google Slides.

Step 2: Choose the Slide where you want to add a header or footer.

Step 3: Select the ‘Text box’ from the Toolbar dropdown menu. Then click and drag to form a text box on the slide. If you’re adding a header, drag it on the top margin and on the bottom footer margin.

 

Google Slides header

Google Slides header

Step 4: Now enter the text for the header or footer. You can change the text’s font, size, alignment, color, and style using the options found on the Toolbar.

Add title

Add title

Adding the Same Footer or Header on Multiple Slides

If you have several slides with the same layout and want to add a Google Slides footer or header to all of them, you can do it quickly as long as they come from a similar layout master.

Step 1: Select the slide where you want to insert a header or footer.

Step 2: Click ‘Slide’ and select ‘Edit Master’ from the dropdown menu.

Edit master slides

Edit master slides

Step 3: The Master Editor View should open.

Google slides masters

Google slides masters

Step 4: Click the Insert placeholder dropdown arrow on the Toolbar and choose Text Box.

Add placeholder

Add placeholder

Step 5: Draw a text box where you want to place the footer or header.

Step 6: Now enter the text. You can change the text’s font, size, alignment, color, and style using the options found on the Toolbar.

Step 7: Click the “X” button at the upper-right to exit the master view. The footer or header text will appear on all the slides that are derived from this slide master.

How to Delete Headers and Footers in Google Slides

Now, when you want to delete the header or footer from your Google Slide Presentation, simply follow the steps below:

Step 1: Open the presentation in Google Slides, from which you want to remove headers and footers.

Step 2: Click ‘View’ from the top menu and select “Master’ from the dropdown menu.

Open master Google slides

Open master Google slides

Step 3: Right Click to Delete the header or footer text.

Google slides footer

Google slides footer

Step 4: Click the “X” button at the upper-right to exit the master view. The footer or header text will be removed on all the slides that are derived from this slide master.

Adding Page Numbers on Google Slides

If you want to affix page numbers to Google Slides, simply follow the steps below:

Step 1: Open a presentation in Google Slides to which you want to add numbers.
Step 2: From the Toolbar menu, click ‘Insert’ and select ‘Slide numbers’ form the dropdown.

Edit slide numbers

Edit slide numbers

Step 3: Click on Apply.

Add slide numbers

Add slide numbers

Note: When adding slide numbers, if you don’t want your title slide to be numbered, you need to check the box next to ‘Skip title slides.’ Alternatively, if you’re going to number only specific slides, choose ‘Apply to Selected’ instead of ‘Apply.’

How to Get Rid of Slide Numbers from Google Slides

Step 1: Open the Google Slide presentation containing the slide numbers that you want to remove.

Step 2: Choose the ‘Insert’ tab at the top menu.

Step 3: Select ‘Slide numbers’ at the bottom of the dropdown menu.

Step 4: Choose the ‘Off’ option.

Off slide numbers

Off slide numbers

Step 5: Click the ‘Apply’ button.

Removing a Logo from a PowerPoint Footer

PowerPoint lets you create footers, which are information that appears at the bottom of the slide. Typically, this footer information will include the date, presentation tile, slide number, and other slide information, including a company logo.

Putting a logo on a PowerPoint footer can be a great way to add your brand to your slides. Besides, it makes a presentation look more formal and stand out.

But what if you want to remove a logo or footer from your PowerPoint template? Don’t worry, we’ve got you covered. We will describe to you how to remove a logo from a ppt template. You will also learn how to edit the footer in PowerPoint.

Removing a Logo from a PowerPoint Template

When you want an unnecessary logo removed from your PowerPoint presentation, simply follow these steps:

Step 1: Open the PowerPoint Presentation from which you want the logo on the footer removed.

Step 2: Click on ‘View’ from the top menu and then select ‘Slide Master,’ which will switch you to the ‘Slide Master’ view.

How to edit footer in Powerpoint

How to edit footer in Powerpoint

Step 3: Be sure you scroll over and click on the top-most slide or the master slide.

Step 4: Select the logo you wish to remove and delete.

Step 5: Click the X or ‘Close Master View’ button. The logo on all PowerPoint footer slides that belong to the same master slide should now be gone.

Powerpoint footer

Powerpoint footer

Editing the Footer in a PowerPoint Presentation

There may be occasions when you want to edit or change the look, position, or size of the footers of your slide presentation. Fortunately, you can do it pretty quickly. Follow the steps below about how to edit footer in PowerPoint:

Step 1: Click the PowerPoint slide for which you want to edit the footer information. To choose more than one slide, click on the first slide for which you want to change the footer, and then press and hold the ‘CTRL’ button on your keyboard as you click the other slides.

Step 2: Head over to the ‘Insert’ tab, and then click the ‘Header & Footer’ button.

How to edit footer in Powerpoint

How to edit footer in Powerpoint

Step 3: In the ‘Header & Footer’ dialog box, click the ‘Slide’ tab. Now make the changes that you want.

Step 4: Click ‘Apply’ to save the changes and to update the selected slides. If you want to apply the changes on all slides, click on ‘Apply to All’ instead.

Alternatively, you can make adjustments on the PowerPoint footer on all related slides using ‘Slide Master.’

Step 1: Head over to the View Tab.

Step 2: Select ‘Slide Master’. Once you are in the ‘Slide Master’ view, you can make any changes that you want to the footer through moving or resizing the text boxes and making changes to the footer’s text style and color using the ‘HOME’ or ‘FORMAT’ tabs.

How to remove logo from ppt template

How to remove logo from ppt template

Step 3: Once you’ve completed your changes, click the ‘X’ or the Close Master View button. You will notice that your changes have been applied to all slides that belong to the same master slide.

 

Wrapping Things Up!

Now that you have learned how to remove a logo and edit a PowerPoint footer on every slide, you are ready to customize your PowerPoint presentation easily and quickly.

How to Add Google Slides Presentations to WordPress?

Do you want to embed Google slides on a website? Be it for direct linking, social media, or even on a WordPress website, a slide show is quite handy and offers an excellent way to share information.

Read on as we will show you the two different methods on how you can add Google Slides presentations to WordPress easily.

Method 1: How to Add Google Slides in WordPress Using the oEmbed Plugin

This method is an easy way to go and works favorably for beginners. Here you’ll just need the URL of the presentation that you’ve published on Google Slides.

But, first, make sure you’ve installed and activated the WordPress oEmbed plugin in your site. The plugin works pretty straightforwardly, and there are no settings that you need to configure.

WordPress oEmbed plugin

WordPress oEmbed plugin

Before you can embed your slide presentation, you’ll need the shareable URL of your Google Slides presentation.

To do that, you can create or upload the presentation in Google Slides that you want to embed and then click on ‘File’ and choose ‘Publish to the web’ in the dropdown.

Embed Google Slides in website

Embed Google Slides in website

You should see a pop up that will let you configure slideshow settings such as the delay between slides and autoplay. Click the ‘Publish’ button to make your Slide presentation public, as shown in the image.

Add Google Slides presentations to website

Add Google Slides presentations to website

After clicking on ‘Publish,’ click ‘OK’ to confirm and continue the process. Now you ought to see a URL that you can use to embed your Google Slides presentation on your WordPress website.

Publish Google Slides in website

Publish Google Slides in website

Copy the code and head over to your WordPress Admin dashboard and then to the page or post where you seek to embed your Google Slides presentation. Paste the code to the’ Text’ tab of the WordPress Editor.

It’s important to note that the embed URL should be on its own line. Or else, the plugin may not see the embed link as a valid conversion. Once you click on the Publish button, you should be able to see your Google Slide embedded in your WordPress site.

Method 2: How to Add Google Slides Embed Code in WordPress


Another way to embed google slides in WordPress is to code it manually. That said, with this method, you don’t need to install any plugin, and it is a practical option if you don’t frequently embed Google Slides on your WordPress site.

To get started, you need to open the presentation you want to embed. Then click on ‘File’ and choose ‘Publish to the web’ in the dropdown.

Embed Google Slides in website

Embed Google Slides in website

You should see a pop up where you can configure the slideshow settings. Click the ‘Publish’ button to make your Slide presentation public, as shown in the image.

Copy code

Copy code

After clicking on ‘Publish,’ click ‘OK’ to confirm and continue the process. Then, click on the ‘Embed’ tab and then copy the code.

Head over to your WordPress Admin dashboard and then to the page or post where you want to add or embed your Google Slides presentation. Paste the embed code to the ‘Text Editor’ tab in the WordPress editor.

Embed Google Slides in WordPress

Embed Google Slides in WordPress

Once you click ‘Publish’ or ‘Update,’ you should see your embedded Google slide presentation. Note that you shouldn’t switch to the ‘Visual’ editor after pasting the embed code. Doing so will ruin the embed code, and you’ll then see the codes as plain texts instead of your slide presentation.

Conclusion

So, those are the steps to embed Google Slides presentations to WordPress. We hope this article has shed some light on just how the process works. Use any of the methods to embed presentations on your WordPress website to impress your visitors.

How to Make PowerPoint Themes with a Custom Color Palette?

When creating a presentation, it’s essential that you use a great color palette. The color will allow you to capture the audience’s attention, getting your message across more effectively. To help you do this, let’s look at the PowerPoint color scheme and how you can customize it to suit your own needs.

Changing the Theme Colors

Multiple PowerPoint theme colors come with the app. You will be able to find these under the Design ribbon.

PowerPoint color scheme

PowerPoint color scheme

Once you’ve navigated to this area, you will be able to choose one that will work best with your presentation. When you’ve found it, click on that theme. It will then be applied throughout the whole presentation. However, there are some cases where you might need to create a customized theme. If this is the case, select the theme that features the layout that you like the most.

PowerPoint theme colors

PowerPoint theme color

Then, click on the Variants option. This option should be two arrows. Once done, this choice will open a menu giving you more customization options. In this case, you should select the colors option.

Color themes PowerPoint

Color themes PowerPoint

When you want to change the colors for a theme PowerPoint presentation, you will be presented with a list of potential color options. In this area, Accent 1 is the default color for lines and shapes. From Accent 2 to Accent 5, you will have to select the colors that you intend to use throughout your presentation. To give yourself the fullest list of options, you might want to choose the More Colors option. This option will also make it easier for you to select the specific color that you want to use in your presentation.

Change PowerPoint color scheme

Change PowerPoint color scheme

You will also be able to customize other elements of the presentation from this section. For example, this is how to change the color of the hyperlink in PowerPoint. You can choose the way the link will typically appear, and how it will look once someone has clicked on it.

How to change color of hyperlink in Powerpoint?

How to change color of hyperlink in Powerpoint?

Once you’ve finished customizing the colors, make sure to name the custom PowerPoint theme. Naming the theme will make it easier for you to identify it later. Then, click on the Save button. To apply your theme to a slide, you will need to go to the Design tab. Then, move across to the Variants section. Click on the double arrow to open more options. Then, you should see your custom theme. Clicking on this will apply the changes to your presentation.

Change theme color in Powerpoint

Change theme color in Powerpoint

After using your themes, you should take the time to inspect the way that the presentation looks. In some cases, you might need to go back to fine-tune these changes. If this is the case, merely repeat the above process.

Conclusion

When creating a PowerPoint, it’s essential to choose the best possible theme. A great theme will ensure that the presentation looks as good as possible. It can also help the audience understand your message. So, use this technique to customize the themes the next time you want to make a PowerPoint presentation

 

How to Change the Check Spelling Language in PowerPoint?

When giving a presentation, you should make sure that everything has been checked for spelling and grammar mistakes. If you don’t edit these out, you will often appear like an amateur. Errors might also make it harder for the audience to absorb your message. To make sure that you catch these mistakes before they get into the show, you should rely on the spell check function. By default, this is set to the language which you most commonly use. However, you may not always be writing in this language. For this reason, let’s look at how to change the language in PowerPoint.

Step One: Highlight the Text You Want to Proof

In some cases, you might want to apply this check to a section of the text. In this case, select the part using the left-mouse button. If you’re going to use different languages throughout the whole PowerPoint, ignore this step.

Step Two: Go the Language Section

First, you will need to move to the Review ribbon. This ribbon should be on the right-hand side of the screen. Click on this to present a range of options.

Change language in Powerpoint

Change language in Powerpoint

Once this has been done, move to the Language section. Clicking on this will trigger a drop-down menu.

How to change language in PowerPoint

How to change language in PowerPoint

To change the language in PowerPoint, you will need to select the Set Proofing Language button.

Step Three: Select the Language That You Want to Use

After selecting Set Proofing Language, you will be given a list of possible options, as well as the default, which you are currently using.

Spelling checker PowerPoint

Spelling checker PowerPoint

You will need to go through this list to find the option that you wish to use. Once you’ve found this, click on the language to highlight your selection. Then, click the OK button at the bottom of the dialog box. In some cases, this might generate a warning about changing the default language. To confirm the selection, click Yes.

You have now applied the change to the PowerPoint. This change will make it easier for you to check spelling and grammar.

Step Four: Do a Spelling Check

To make sure that it’s worked correctly, you might want to perform a spelling check. You can do this by navigating to the Review tab. There, you will find the ABC Spelling, which checks the spelling in PowerPoint. Clicking on this will cause PowerPoint to look over the entire presentation, searching for any mistakes. 

Change language

Change language

If the system finds any mistakes, it will go through them each one by one. You will then be able to either correct or ignore them, which can make it easier to proof an entire PowerPoint before you give a vital speech.

Conclusion

In today’s world, it’s common to give a presentation in multiple languages. For this reason, you will need to make sure that you can create a PowerPoint in numerous dialects. To help you do this, we looked at how you can change the language options to spot spelling and grammar mistakes in another language.

Review of a “Vivat” Free Template for Professional Business Presentations

Do you want to impress listeners with your presentation? Then it is necessary to choose a professional template with a stylish color theme and guaranteed high quality. This template meets all these requirements. What if we say that it is possible to get such a template for free!? Can’t you believe it? Click on the link and make sure that it is true. A set of 21 unique slides is available for free! Now let’s see what its main features are:

Download PowerPoint version >

Download Keynote version >

Download Google Slides version >

  1. Three unique versions for PowerPoint, Google Slides or Keynote software. You can get them for free and download themes for Google Slides, PowerPoint or Keynote in a few clicks. Try a free version first and decide which template you want to get next!
  1. Multipurpose visual elements. On demo slides, you’ll find various lists, tables, maps, diagrams, charts, and other infographics. Developers thoroughly structured the template so that it successfully covers various topics. Thus, the slide can be used for a wide range of marketing or business projects.
  1. Perfect quality. Although developers offer Keynote template free download, they state that the pack has no defects. Various device resolutions are not an obstacle for the template. It looks equally perfect on all devices.
  1. A modern color theme. For a successful speech, it is not enough to place text or data on slides. It is important to draw listeners’ attention. A vivid and stylish presentation will be appealing. The chosen color palette looks restrained and modern.
  1. Ease of use and ease of perception. If you take advantage of PowerPoint template free download, you’ll see that no special training or skills are required to master the pack. It is enough to have basic computer knowledge, and you won’t encounter any problems. Moreover, the combination of structural blocks helps simplify perception and make topics more comprehensible. Your presentations will be clear and attractive.
Review of “Retro” Free Template for your High-quality Presentations

A high-quality professional presentation template is what every skilled speaker requires. This template is approved by hundreds of users. What is more pleasant is that the element is fully free. In addition, it has modern stylish design. Let’s review its main features:

Download PowerPoint version >

Download Keynote version >

Download Google Slides version >

  1. Multipurpose visualization elements. A retro PowerPoint template includes 25 unique slides. On the sample, you see multipurpose elements such as charts, tables, mockups, lists, infographics, etc. Each visualization tool is designed for the display of different types of information. Thus, their combination allows covering a wide range of topics and visualizing any type of information.
  1. High quality. Perfect quality on all possible devices is an obligatory requirement of developers. They create and offer only high-quality tested packs that do not have defects. This set of slides is free of any type of problem with template quality. Users can freely display presentations on different equipment.
  1. Free download. Absolutely every site visitor can download these retro slides for PowerPoint presentations for free. A free download is an excellent chance to try products of the developer before making a purchase.
  1. A stylish color theme. The template is characterized by a thought out combination of a professional structure and modern design. Thus, the chosen color theme perfectly matches numerous presentations. Retro looks restrained and attractive.
  1. Ease of use. All free PowerPoint templates of this developer are designed for users with different levels of skills. Thus, even beginning users won’t have any difficulties. All functions are as clear as possible. It is enough to have basic computer skills to master the element.

The template will help draw listeners, create a professional presentation in a few minutes and make complex questions comprehensible.

How to Show Guides & Ruler in PowerPoint?

When designing a presentation, it’s essential to make sure that everything is pleasing to the viewer. For this reason, you might want to use guides to help you determine where you should be placing elements. To help you do use guides, let’s look at how you can find and apply these elements in PowerPoint.

Displaying the Ruler

When you are designing a slideshow, you will often have two rulers to use to help you place elements. One ruler will be along the top of the screen, while the other will be down the side.

PowerPoint grid

PowerPoint grid

To make sure that the PowerPoint ruler is displayed, you will need to navigate to the View tab. Once there, you should see the control of the ruler. To show the tool, make sure that this checkbox has been selected. If you want to turn it off, you can untick the box.

Power point grid and ruler

Power point grid and ruler

In some cases, you might only want to use the horizontal ruler and get rid of the vertical one. To do this, click on the File button in the top-right section of the screen. Then, move to the Options and click on the Advanced section. This section will bring up many ways to customize the PowerPoint. Move to the Display section. There you will find an option labeled Show vertical ruler. Clicking this checkbox will disable this ruler.

PowerPoint snap to grid

PowerPoint snap to grid

Displaying the Guides

For more precise positioning, you might want to turn on the guides. To do so, you will have to use the right-click option. By doing this, you will bring up a menu option. From this list, make sure to select the Grid and Guides option.

Options PowerPoint grid

Options PowerPoint grid

The type of PowerPoint grid that you choose to apply will depend on your needs. For example, you might want to use either a horizontal or vertical guide. You can easily select which guide by clicking on one of these options.

However, there are some cases where you might need to apply more detailed guide options. For example, you might want to use the PowerPoint snap to grid option. This choice will allow you to position things more precisely. Once selected, your choice will occur automatically, even if the grid isn’t visible. To do this, right-click and move to the Grids and Guides option. Instead of clicking on the arrow, select the button. When you’ve done this, you will see a dialog box presenting more advanced options. At the top, you will see an option labeled Snap objects to grid. Make sure that this box has been checked.

Other grid options

Other grid options

Conclusion

When you are designing a presentation, everything must look as good as possible. Often, this means making sure that all the elements have been aligned correctly. There are multiple options that PowerPoint provides to make it easier for you to do this. We discussed the two most popular methods, rulers and guides. So, the next time you are creating a presentation, you can use these options to make sure that everything is in the right place.

Review of a “Service Provider” Presentation Template

A stylish modern presentation template is a useful tool for every office employee who wants to create a professional presentation on service providers. It is a well-structured pack that includes various types of slides. Each block is professionally developed. The template is available for Keynote, Google Slides, and PowerPoint software. As a result of our testing, the following characteristics have been identified:

Download PowerPoint PPT version >

Download Keynote version >

Download Google Slides theme >

  1. High quality. Perfect quality is its main feature. Developers create high-quality elements that look excellent on various devices with different resolutions. The quality of structural blocks and elements is easily customized.  Thus, developers guarantee that the set of slides will be free of visible defects, and your PowerPoint presentation on a service provider will be perfect.
  1. Free download. This template is available without paying! Just a few clicks and you can use it as you wish.
  1. Vector elements. Visual elements are equipped with built-in tools. They allow customizing a number of vector characteristics. For instance, users can edit size or colors. 
    Service PPT template

    Service PPT template

  1. Stylish color theme. In addition to perfect specs and improved functionality, the template that is designed for a managed service providerhas a stylish color theme that looks vivid and restrained at the same time.
  1. Multipurpose pack. The template comprises various types of slides including lists, profiles, tables, charts. The abundance of multipurpose visualization tools allows covering a wide range of topics. It is an excellent template for a proposal to provide service. However, it is possible to use the pack for other business or marketing presentations.
  1. Ease of use. Developers tried to make the template as clear as possible. They prove that even beginners won’t encounter difficulties while creating presentations on the basis of the pack. All tools are clear, and the template does not require additional training.
Review of “Arena” business template for your professional presentations

Is it possible to get a professional high-quality template for free? Yes, it is! Are you surprised? Then click on the link and download this PPT Business Template for free. Developers offer the set of slides absolutely without paying. Let’s consider what the template consists of:

Download PowerPoint version >

Download Keynote version >

Download Google Slides version >

Arena free business PowerPoint, Keynote, Google Slides

Arena free business PowerPoint, Keynote, Google Slides

All elements are professionally structured and developed. The pack is available for PowerPoint, Google Slides or Keynote software. It has the following features:

  1. Excellent quality. The developers of the pack guarantee that slides are free of defects. They state that the template can be perfectly displayed on various devices without loss of quality.
  1. Free download. Just do not waste time and take advantage of ppt slides free download. Every site visitor can get the pack for free.
  1. Vector characteristics. Due to built-in tools, users can customize elements in a few clicks. It means that you can edit the size, shape or color of the chosen elements.
  1. Ease of use. The template will be clear even for users who do not have special computer skills. According to developers’ words, computer literacy is not an obligatory requirement. If you know the basic computer functions, you won’t encounter any sort of difficulties.
  1. Multipurpose elements. Due to a wide range of applied structural blocks, it is possible to display a great number of business topics. The chosen set of slides is suitable for reports, proposals, business plans, etc. Visualization tools will simplify topic consideration.

To conclude, it is necessary to say that not only this pack but numerous PowerPoint Templates, Google Slides, and Apple Keynote templates are also available for free on the website. Thus, you can try one of the ppt templates offered on the site and download it for free. So, you won’t spend money and will understand whether their products are suitable for you.

How to Change the Author’s Name in PowerPoint?

The author’s name is often used to identify the person who has created a PowerPoint. However, there are some cases when you might want to consider changing the author’s name. For example, you might have used someone else’s device to make the presentation, and want to make sure that you are credited as the author. To help you do this, let’s look at how to change the author’s point of view PowerPoint.

For a New Document

In some cases, you might want this change to apply to new documents, and any future documents created on the computer. For example, you might have just purchased the device second-hand and want to make sure that it is set up correctly. To do this, you will need to open a new PowerPoint presentation. Then, move to the File section in the top-left hand corner. Clicking on this will open a drop-down list. At the bottom, you should see a ribbon marked Options.

Author's point of view PPT

Author’s point of view PPT

Options will bring up information about PowerPoint. Look for the one labeled Personalize Your Copy Of Microsoft Word. Click on this.

Information of PowerPoint

Information of PowerPoint

You will then be able to change the user name. To make sure that these values apply to future PowerPoints, you have to check the option labeled Always use these values regardless of sign-in to Office. Once you are happy, click OK and return to the presentation.

Changing the Name in an Existing Document

If you have already created the PowerPoint presentation, you will have to use this option to change the author’s point of view ppt. First, you will have to move to the File option in the top left-hand side of the screen and click on it. Next, move to the Info tab.

Information about PowerPoint

Information about PowerPoint

On the right-hand side of the screen, you should see the Related People option. Under this option, you will see the person currently listed at the author. In some cases, they might even have a picture attached. Below them, you should see the Add As Author option. Clicking on this will open a text box. You can then put in your own name. When you have finished, click the enter button.

Author's point of view PowerPoint

Author’s point of view PowerPoint

Then, you will need to remove the original author from the author’s files, to make sure that you are listed as the only author. To do this, you will need to right-click on that person’s name. Right-clicking should create a drop-down list of options. On one of these, you should spot the ability to Remove Person. Select this.

Author info delete

Author info delete

You should now be listed at the only author’s point of view PowerPoint. To make sure that the changes are applied, you should save the document.

Conclusion

When creating a presentation, it’s essential to make sure that the right person gets credit for the slideshow. In some cases, this can mean changing the author’s name by modifying the information on PowerPoint. So, the next time that you work on a presentation, you can be confident that you will be listed as the author.

How to Add Narration to Google Slides Presentation?