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How to add notes in PowerPoint?

Making notes in your presentation is one of the best ways to make sure that you can get your message across. For example, you might want to record your speech in the notes below each slide. Let’s look at some of the ways you can add notes to PowerPoint.

Add notes beneath each slide

Figure 1: Adding Notes.

Let’s start by looking at how you can add notes to PowerPoint. Inserting comments can be done by using the panel under the slides. Merely click in this box and type in your notes. If you want to more control over your remarks, you might want to go the Notes section, under the View tab.

Figure 2: The Notes page for more advanced options.

When you click on this, you will be able to see your notes better and apply more advanced techniques, like adding images and charts. You might also be able to change the color, size, and font of the notes. Once you are finished, click the Normal View button in the bottom right portion of the screen. This icon will take you back to your presentation.

Figure 3: This icon will return you to a Normal view when you are finished editing your notes.

Viewing your notes during a presentation

Once you’ve gone to the effort of creating notes, you will want to find a way of using them during the presentation. You can print them out and hold them in your hand. However, this can make it evident that you are relying on them during the talk. For this reason, many people prefer to use PowerPoint speaker’s notes. This feature will bring the remarks up on your screen as you give the presentation, but the audience won’t be able to view them. To do this, you will need to go the Slide Show tab and select the Use Presenter View checkbox.

Figure 4: Activating the speaker’s notes function.

Once you’ve activated this, you will be able to see the notes alongside the current slide. You will also be able to see the next slide in the top right corner.

Figure 5: What it looks like when you use speaker notes for PowerPoint.

This view will also give you access to some functions that you can use during the presentation, which you can see in the bottom left-hand side of the screen. For example, you will be able to use a pen. This pen will allow you to write on the slides, highlighting key messages. Once done, you will be able to erase the ink.


One of the best parts of using notes is the ability to make sure that you convey your key messages during the presentation. We discussed some of the tools like speaker notes for PowerPoint and how they work. So, use some of these techniques to make sure that you are prepared for your next presentation.

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