How to Add Page Numbers to PowerPoint

By adding page numbers or even a slide number to your presentation, you are creating an organized approach that will help your presentation go more smoothly. Page numbers will help you should you accidentally skip too fast or if you want to draw attention to specific pages to readers after the fact. By reading on, you will learn all about how to add page numbers to PowerPoint so that you can become a pro at it.

  1. The first thing that you need to do is to click the “View” tab, which is in the group “Presentation Views,” then click on the option that says “Normal.”
  2. You will notice on the left-hand side of the screen an area that has the slide thumbnails. Here, you will click on the first slide.
How to add page number to PowerPoint

How to add page number to PowerPoint

3. Next, you need to click on the “Insert” tab, where the group “Text” is located. From here, click “Header & Footer.”

"Insert" menu slide number

“Insert” menu slide number

4. Once you click on the “Header & Footer” and the dialog box pops up, you can either add page numbers or slide numbers.

  • To add slide numbers, you need to go to the “Slide Tab” as seen here, then check off the “Slide Number” box to select this option.
  • To add page numbers to the presentation, you will want to click this other tab that says, “Notes and Handouts.” Click on the “Page Number” box to check it off.
Numbering slides in PowerPoint

Numbering slides in PowerPoint

5. To add these page numbers or slide numbers to all of the slides, be sure to click “Apply to All” at the bottom of the page.

This set of instructions applies to the latest edition of PowerPoint for the PC. The process is a little different if you are running an older version of this program, such as the Office 2007-2010 editions. The process starts the same, but when you get to Step 3, you will notice a box that looks more like this.

Powerpoint 2007 add page numbers

Powerpoint 2007 add page numbers

Here, you will want to click on the “Slide Number” option instead of the “Header & Footer” option. A dialog box similar to the one that was already shown will pop up. To access the slide numbers, you will still use the “Slide” tab and select the checkbox for “Slide Number.” To add page numbers, you will want to choose the tab “Notes and Handouts,” again clicking on the “Page Number” option. Much like the previous step, if you’re going to add these numbers to all of the slides you will want to be sure that you hit the “Apply to All” option.

The process can be simple, but if you have any questions or concerns, you can go to the support page to learn more about how to properly do this task. Adding slide numbers can help you stay better organized during your presentation, helping to draw attention to specific slides that correspond with any other materials that you have handed out to your audience. Having page numbers helps them to follow along more quickly, especially if they want to look back at your presentation when going over their handouts.

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