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Add, Edit and Delete Charts and Graphs in Keynote on MAC

In the world of data visualization, charts and graphs are essential, converting intricate data into understandable insights. Keynote, Apple’s leading presentation software, is favored by many for its sleek design and user-friendly features. With Keynote, charts not only convey information but also engage and inspire the audience.

Create Chart or Graph in Keynote on Mac

  1. Selecting the Appropriate Type of Chart
    • Begin by understanding the type of data you have. Different data types are best represented with specific charts. For instance, a time series is often best with a line chart, whereas categorical data might require a bar or column chart.
    • For a visual representation, Apple Support offers a guide to help you choose which chart to use based on the data you want to represent.
  2. Creation Process:
    • Open Keynote on Mac.
    • Navigate to the slide where you want to create a chart.
    • Click on the “Chart” button (usually represented with a bar or pie symbol) located at the top menu.
      chart in apple keynote presentation
    • A dropdown menu will appear, presenting various chart styles. Hover over them to see a preview.
      types charts and graphs keynote
    • Select the chart you want from the dropdown. For something dynamic, you might choose an interactive chart.
      2d 3d interactive charts in keynote
    • Once selected, a new chart will automatically be added to your Keynote presentation. If you want to make any adjustments later, iWork Keynote provides a way to change the look and data of your chart seamlessly.
      ready infographic in keynote
  3. Inputting Your Data:
    • Once you’ve added a chart, click the edit chart data button, usually a small tab on the chart itself.
      edit charts in apple keynote
    • A data in a table format will pop up. Here, each column and row represents a series or data point respectively.
      table with data for chart vizualization
    • Input your data. Remember, every cell in the table corresponds to a point on the chart. If you need additional rows or columns, simply click on the “Add New” button.
      editing chart process in apple keynote
    • After inputting, save your data. The chart will automatically update to reflect the changes.
  4. Customizing the Chart:
    • To change the look of your chart, click the chart to make it the active object.
    • A sidebar will appear to your right, providing various format options.
      format options for charts
    • You can change the chart type, add gridlines, label, legend, and even border. For a different style, simply click on the “Chart Styles” tab.
      chart styles in keynote iwork
    • Want a 3D look? Switch to 2D or 3D options under the “Chart Types” tab.
      choose chart orgraph type
  5. Final Touches and Review:
    • Take time to review how your chart looks. Apple recommends this to ensure the chart conveys the message you want.
    • If you’re using multiple graphs and charts, ensure they have a consistent look for a cohesive presentation.
    • Remember, Apple Support is always there should you face any challenges. They offer detailed guides, including how to create a chart in Keynote and even advanced topics like making the chart interactive.

Editing Charts and Graphs in Keynote on Mac

  1. Accessing Chart Settings:
    • Once you’ve placed one or more charts in your presentation, you might find the need to tweak some settings.
    • To begin, select the chart you wish to modify. A selection border will appear around it, indicating it’s ready for editing.
      select chart or graph
    • On the top right, you should notice three vertical dots or option “Format”, representing the settings menu. Click on them to access various chart options.
      format options for infographic
  2. Modifying Chart Data:
    • Select the chart whose data you wish to adjust.
    • Right-click (or control-click) and you should see an option (or blue button) saying “Edit Data.” Click on it.
      edit chart data function
    • This action will open up the data table associated with your chart. Here, you can add a new plot, remove an existing one, or move data points from one column or row to another.
      change data in table
    • After making your modifications, close the data table. Your chart will automatically update to reflect the changes you made.
  3. Customizing Chart Appearance:
    • Making your chart stand out is often as crucial as the data it represents. To change the look of your chart in Keynote, select the chart you wish to customize.
    • A sidebar will appear on the right, presenting a plethora of design options.
    • From here, you can change the name of your chart, adjust colors, or add special effects like shadows and reflections.
      chart options title border legend
    • Looking for a distinct style? Navigate to the “Chart Styles” tab. You’ll find over 2 dozen styles to choose from. Click on one, and see how it transforms your chart.
      easy change graph style
    • If at any point you wish to revert to a previous look or undo an action, simply use the “Undo” button located at the top.
      undo function in top menu edit

Next time you need to give your chart a fresh makeover or update its data, these steps will ensure a smooth and efficient process, keeping your presentations in iWork Keynote looking sharp and professional.

Deleting a Chart and Graph in Keynote

  • Navigate to the slide containing the chart you wish to remove.
  • Click on the chart to select it. You’ll notice a border appears around the chart, indicating it’s been selected.
    select needed graph or chart
  • Once selected, simply press the ‘Delete’ or ‘Backspace’ key on your keyboard. Alternatively, you can right-click (or control-click) and choose the ‘Delete’ option from the context menu (or top menu Edit > Delete).
    use delete option
  • The chart will immediately be removed from your slide. If you accidentally delete the wrong chart, don’t panic. Use the ‘Edit’ menu at the top and select ‘Undo’ to retrieve the chart.

Advanced Charting Techniques in Keynote

  1. Using 3D Charts:
    • Introduction to 3D: charts offer a dynamic way to represent data, adding depth and a more visually engaging perspective to your presentation.
    • Steps to Create a 3D Chart:
      • Navigate to the slide where you want to insert a chart.
      • Click on the “Chart” button in the top toolbar.
        all charts in keynote apple mac
      • From the dropdown menu, select “3D” to view the various chart options available.
        differents types 3d charts and graph
      • Choose the type of chart that best represents your data, be it a column, bar, pie, or any other available format.
        using 3d charts in keynote presentation
      • Once placed on the slide, click on the chart to input your data.
        edit table with data for 3d graph
      • Adjust the 3D perspective by dragging the rotation handles, allowing you to view the chart from various angles for the desired effect.
    • Customizing 3D Charts: Keynote allows you to change the depth, perspective, and lighting of charts, ensuring you can achieve the exact look you envision. Access these settings via the right sidebar after selecting your chart.
      format 3d graph in keynote presentation
  2. Incorporating Animations:
    • Why Use Animations?: Animations breathe life into charts, making data reveal itself in a sequenced and story-telling manner. It grabs the audience’s attention and can emphasize specific data points.
    • Steps to Add Animations:
      • Select the element you wish to animate.
      • Click on the “Animate” tab usually situated at the top right of the screen or in the toolbar.
        animate charts and ghraphs infographic in keynote
      • Click on the “Add an effect” button. A menu will display various animation effects like “Appear”, “Pop”, “Fade”, etc.
        different type animation for charts and graphs in keynote
      • Choose an animation style. Once selected, you’ll see a preview of how the animation will look.
      • For more granular control, adjust the animation settings like duration, order, or delay using the options provided on the sidebar.
    • Tips for Using Animations:
      • Keep it subtle. Overwhelming your presentation with too many flashy animations can be distracting.
      • Ensure animations add value. Use them to emphasize important data points or to reveal data in a logical sequence.
      • Always preview the entire slide to ensure the animations flow well with the rest of the content.

This step-by-step guide should give you a comprehensive control over adding, editing, and deleting charts in Keynote on Mac. Happy charting!

Mastering the art of charting in Keynote goes beyond mere data representation. From the basics of adding, editing, and deleting charts to the intricacies of 3D visuals and dynamic animations, harnessing these tools can transform your presentations into compelling narratives. As with any tool, the balance is key. Ensure your charts remain relevant, uncluttered, and purposeful. With practice and an understanding of these techniques, your Keynote slides will not only convey data but also tell impactful stories that resonate with your audience.

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