How to Make Charts and Graphs in Microsoft PowerPoint?

Data visualization is one of the most critical factors affecting the proper relaying of information. This quality is especially true when you are preparing a visual PowerPoint presentation, where a picture, or in this case, a chart, can speak a thousand words.

If you are new to graphs and charts in PowerPoint, do not stress as this is a step-by-step and detailed guide on how and why to incorporate visual data representation into your next presentation. I also elaborate in detail about the most frequently used chart types, and what data they require, so you can choose the one that best describes your data.

Why Use Charts and Graphs

Data visualization is a vital part of data analyses and can help the speaker communicate trends and patterns in the data through images. Visualization serves a dual purpose in modern life.

Firstly, it allows a better understanding of the data. Compared to row upon row of numbers in an Excel spreadsheet, images make it much easier for the human brain to understand relationships and differences between data points and categories. Whether you are in the science, tech, finance, or marketing industries, you will need to visualize data at some stage.

Secondly, visualization allows you to communicate your findings in a summarized form. Although data experts may be able to understand and see patterns and trends without a graph or chart, most other people cannot, and will need some illustration of the data to understand your findings.

Data can be visualized in several ways; most notably, people use graphs, charts, and plots.

Before you can consider using a chart in PowerPoint, you first need to ascertain which chart type is suited to your data, and will best summarize and display it.

It is, therefore, imperative that you have a basic understanding of the different types of charts and the types of data best suited to each. The section below covers the six most frequently used chart types, and will help you decide on the chart to use.

Frequently Used Charts in PowerPoint

PowerPoint adds to the luxury of data illustration by allowing you to copy your data directly from an Excel spreadsheet, thereby ensuring that the graphs and charts are always up to date. You can also alter, move, and edit headings and labels or color the charts to your heart’s desire. You can even choose to animate your displays to make the data yet more visually appealing.

PowerPoint offers a wide range of data representation in the form of more than ten types of charts, graphs, and plots to cater for most data types. Most of you probably know that certain types of data require specific types of charts or graphs, and choosing the correct display for your data is just as important as displaying it in the first place.

The following is a list of the six most used charts in PowerPoint and what types of data for which they are best. If you are unsure of which chart type to use, have a look at the list below and see which suits your data best.

Column Chart

These are some of the simplest, yet most useful chart types you can find in PowerPoint. They are immensely valuable for displaying changes over time, mainly because our eyes are trained to recognize higher or taller bars as indicating more growth, or success, or money.

Data arranged in columns and rows in a spreadsheet can be illustrated using a column chart. Although they are most frequently used to display changes over time, they can demonstrate the relationship between any two data points.

You can diversify with PowerPoint’s column charts to include multiple levels and colors, to explain more complex data. To expand, you can consider a:

Bar Chart

A bar chart is simply a column chart with the columns on the vertical axis, extending horizontally. Bar charts are helpful when axis labels are very long, or when the data values relate to longer durations or larger volumes. In short, they illustrate the comparison between individual items.

For bar charts, the categories are typically arranged along the vertical axis, with the values arranged along the horizontal axis. 

Bar chart

Bar chart

Similar to column charts, bar charts can also be expanded and elaborated on to represent more complex data. These include the clustered bar chart, the stacked, and the 3-D bar chart. Images are not shown as these looks identical to those of the column charts, but with the columns running from the vertical axis.

Line Chart

Line charts are designed to display continuous data over time, thus illustrating data trends over equal intervals. The category data is spread evenly along the horizontal axis, and all value data is distributed evenly along the vertical axis. Line charts are suitable for data with text category labels that represent evenly spaced values such as hours, months, or years. Line charts come with some variations, and below are some of the types you can choose from:

3-D line: 3-D line charts show data trends with the use of a ribbon rather than a line. A 3-D line chart has a horizontal, vertical, and depth axis that can be modified. 

3D line

3D line

 

Pie Chart

Pie charts are used to illustrate the percentage contribution of each point to the whole. These are useful when you have data that has only one series, so it is arranged in either one row or one column. If you can see your data points making up pieces of a whole, a pie chart is the best choice for you.

Once again, you can elaborate a bit on the complexity of your pie chart with the following subtypes:

Area Chart

Area charts are great for displaying the magnitude of change over time. It does this by showing the sum of the plotted values as a colored area on the graph surface, thereby highlighting the relationship of the individual values to the whole.

As with all the other chart types, there are several subtypes of area charts.

 

XY Scatter Plot Chart

Scatter plots are popular in the fields of science and engineering where it combines the x-value and y-value of each point to display it as a single reading in irregular clusters. If you have a dataset that requires an adjustable horizontal axis, or where one axis is logarithmic, then a scatter plot is for you.

They are also great for displaying the similarities between large datasets, or for the illustration of grouped sets of values.

The types of scatter plots include:

Less Frequently Used Chart Types in PowerPoint

PowerPoint and Excel offer an extended list of chart templates in their illustration arsenal. Although not all of these are used frequently, it may be valuable to know of the existence of these in case they are needed.

I will not go into detail about these, and you can find more information here.

How to Insert Charts in PowerPoint

Once you have chosen the type of graph that you need to illustrate your data, you can proceed to prepare your chart in PowerPoint. Although you have the option to create charts in Excel, and then copy and insert them into your presentation, you can also opt to create a chart from scratch in PowerPoint.

When datasets reach tens of columns with thousands of entries, it is best to create charts in Excel, and simply transfer the chart to your presentation. This transfer links the chart in Excel with your PowerPoint, and it will ensure your chart remains up to date if you make changes to the original data.

Creating a chart from scratch in PowerPoint is helpful for smaller and less complex datasets that require illustration. The following instructions will show you how to do this.

  1. Click InsertChart
    Insert chart in powerpoint presentation

    Insert chart in powerpoint presentation

  2. Select the chart type and then double-click the chart you want. PowerPoint provides templates for more than ten kinds of charts, all of which you can see as choices with sub-categories here. If you need more information to determine the best chart type for you, peruse the previous section for frequently used chart types or visit the Microsoft office help page for all available chart types
    Choose chart

    Choose chart

  3. Once you have selected a chart type, a worksheet with rows and columns will appear. You can now insert your dataset by copying and pasting the data from Word or Excel. If the dataset is small, you can enter it manually. In the worksheet that appears, you can simply replace the placeholder data with your information.
  4. Once you have recorded your data, you can close the worksheet and visualize your chart in PowerPoint. 
    Edit data

    Edit data

  5. You can now proceed to edit the layout, colors, and labels using the Chart Elements Tab “+” that appears next to your chart in the top right corner. This tab will allow you to show, hide, and format the axis titles and the data labels.
  6. The Chart Styles button can be used to edit the color and style of the charts to suit the color scheme of your presentation.

How to Edit Chart Data in PowerPoint

Once you have created your chart, you may find yourself needing to update or edit the data that you have entered to build the chart. An edit often happens when new information needs to be added to update the chart.

Editing can be completed with the help of the Select Data Source dialog box to change the data in your series or reorder them on your chart. Alternatively, you can use the Chart Filters button in the top right corner of your chart to display or hide data in your chart.

How to edit or reorganize a series

  1. Right-click your chart, and then pick Select Data. A dialogue box like the one below will appear.
  2. In the Legend Entries (Series) box, select the series you want to edit. Now click Edit, and make the necessary changes. When you are done, click, OK. Be aware that the changes you make here can sever the links to the original source data in Excel, so you will have to update the data in PowerPoint from now on manually. Alternatively, you can opt to insert a whole new chart each time the data changes, or just create the chart in Excel and copy and paste it in PowerPoint. Now, if you edit the data in Excel, the chart will automatically be updated in PowerPoint.
  3. If you would like to rearrange a series, you can select it and then click the Move Up or Move Down   buttons to change the position of the series on the list. You can also add a data series or remove one or more of them in this dialog box by clicking the Add or Remove buttons. Please remember that removing a data series deletes it from the chart—so you cannot use the chart filters button to show it again.

How to filter data in your chart

Chart filters are useful for highlighting specific trends in your data, or for hiding data that may not be relevant at the moment. You can do this through the use of the Chart Filters button.

  1. Start by clicking anywhere in your chart to select it.
  2. The Chart Filters  button  will appear next to the chart in the top right-hand corner. Click it.
  3. A new dialogue box will appear, like the one shown below. Click on the Values tab, and select or unselect the series or categories you want to show or hide.
  4. Once you are done, click Apply for the changes to take effect.

I hope this piece has helped guide you through the process of selecting the best graph for your data and drawing up the graph in PowerPoint. The beauty of being able to do this in either PowerPoint or Excel, with a linked graph, is that you can edit and change the data and chart type to illustrate your focus point perfectly.

Charts in PowerPoint are entirely customizable to fit in with the rest of your slides perfectly and will improve your presentation by leaps and bounds.

PowerPoint vs. Google Slides

Both Microsoft and Google offer presentation platforms with their Suites. Microsoft’s platform, PowerPoint, has more creative designs, but it does cost you something. However, Google Slides is free, although with less animation ability. In this tutorial, we compare PowerPoint and Google Slides.

First, we’ll cover how to use PowerPoint and Slides. Then we’ll review their main differences.

PowerPoint

First, when you open your PowerPoint document, pick a theme. Here the “Gallery” theme is chosen. However, if you want additional themes, click the bottom right “more themes” button.

Templates for PowerPoint

Templates for PowerPoint

PowerPoint offers a small number of simple themes, but you can always use our database of professional free templates for Powerpoint:

Free PowerPoint Templates

Free PowerPoint Templates

Once you have your template chosen, just click on the boxes and fill them in as prompted.

Create new Presentation

Create new Presentation

Once you have your title and subtitle filled in, you can add notes to your presentation—for your eyes only. Do this by clicking the “notes” button on the bottom bar.

Notes in PowerPoint

Notes in PowerPoint

Once you have a title page, you will want to add text slides. Click on the “Insert” tab, as shown below. Then hit “New Slide.” From there, you can choose the style of slide you want.

Add New Slide in PowerPoint Presentation

Add New Slide in PowerPoint Presentation

Now that you have a secondary slide fill in the title space and start filling in your main text.

Once you have filled those out, play around with the animations under the “Animations” tab. Here you can choose to have your titles or bullet points fly-in, fade-in, or simply appear.

Add Animation in PowerPoint

Add Animation in PowerPoint

Now that you have your presentation ready, how about you check out transitions? Under the “Transitions” tab you can create different effects when giving your presentation. Having classy slides that fade into each other could be a nice touch. Be sure to click on whichever slide you want to have the entering transition.

Transitions in PowerPoint Slides

Transitions in PowerPoint Slides

Now that you’re finished click on the “Slide Show” tab and start “From Beginning.” Your slideshow has just begun!

There is a lot more to PowerPoint that you can find by experimenting and trying new things out.

Google Slides

The first thing you see when opening Google Slides is very similar to PowerPoint.

Create new Presentation in Google Slides

Create new Presentation in Google Slides

However, the themes are on the right-hand side of the document. In this example, the “Focus” template was chosen. At the bottom of the page, you can also add in your speaker notes. You can also use free templates HiSlide.io for Google Slides.

Free Google Slides Templates

Free Google Slides Templates

Once you have filled in the information, insert your additional slides under the “Insert” tab at the bottom.

Add new Slide in Google Slides Presentation

Add new Slide in Google Slides Presentation

After you have finished your presentation, the “Present” button is at the upper right. The “Share” button is also next to it so that you can collaborate.

Present Google Slides Presentation

Present Google Slides Presentation

Again, there is so much more to explore in Google Slides.

Online vs. Desktop Access

PowerPoint is designed for PC usage. It has numerous templates, and themes, but they are all downloaded. You can create a creative or professional presentation. However, PowerPoint’s online version is oversimplified. It does not have the same variety or customizability.
Google Slides is designed for online use. Its collection of simple templates and many fonts are all stored in the cloud. However, the offline version of Slides is very similar to the online version of PowerPoint. Its capacities are cut in half.

Features

The features that each platform offers are heavily dependent upon whether they are online or offline.
PowerPoint – offline – provides a multitude of animated effects, varying from in-slide motion to transition animations. All these effects are well-designed.
Google Slides – online – presents simple templates and not many animations. However, since Google Slides is online, it also is a fantastic team-based platform. If you share your Google Slide, you can collaborate online with your colleagues and friends.
Comparing PowerPoint and Google Slides reveals both of their strengths and weaknesses. But whether you should get one of the other depends on your needs. If you want to create a solo professional, creative presentation, PowerPoint is the way to go. However, if you want a free platform that allows team-collaboration, Google Slides is your best option. Both platforms are geared toward different audiences.

 

 

 

How to Find the Word Count in PowerPoint?

Word count can be important, especially when you are working on a project that requires a specific word count. But how do you find the word count in PowerPoint? This task may be an easy one when you look at Microsoft Word, but it may not be as noticeable when it comes to your PowerPoint presentation. The goal here is to walk you through how to find the word count for your PowerPoint presentation so that you will know if you have the number of words that you need.

Finding the Word Count in PowerPoint 2010

There are different ways to check the word count, depending on the PowerPoint you are using. This section will take a look at how to check the word count in 2010.

 

Word Count in PowerPoint

Word Count in PowerPoint

  1. Start by going to the “File” tab on PowerPoint, then go down to the “Info” option.
  2. This choice will cause a panel to appear that has an option to “Show Properties.” Click this option. 
    Show Properties

    Show Properties

  3. After you have expanded this menu, you will notice that it has several different properties, such as how many slides you have and any hidden slides. There is also your word count on this panel.

Finding Word Count PowerPoint 2013

If you are using PowerPoint 2013, you will go through a similar process to find the word count. The only exception is that you need to go to where it says “Properties,” then open up “Advanced Properties.” You will see an option for “Statistics,” and the word count can be found there.

Finding Word Count for PowerPoint 2016 Mac Presentation

If you are using the PowerPoint 2013 for Mac, you do have to go through a similar process, as previously mentioned.

  1. Click on the “File” menu, then click on “Properties.” 
    Properties PowerPoint MAC

    Properties PowerPoint MAC

  2. When you do that, find where it says “Statistics” and then click on that. You will see the word count here. 
    Statistics PowerPoint MAC

    Statistics PowerPoint MAC

Keep in mind that this does include any punctuation, which can mess up your word count and think that you have more words than you do.

Different Approaches in PowerPoint 365

You have some other ways to show word count in PowerPoint 365: counting both the slides and notes pages or just in the notes pages.

Word Counts in Slides and Notes Pages

If you want to see the word count for both the slides and notes pages, this is how.

  1. Go to the “File” menu on the tab. Then click “Info.”
  2. Go to the bottom of the panel to the right, then click “Show All Properties.”
  3. Look for the word count on this page.

Word Counts in Notes Pages Only

If you just want to know how many words are on your notes pages, this is a task that is easiest done by using Microsoft Word.

  1. Click on the “File” tab, then click “Export” and select “Create Handouts.” 
    Create Handouts in Microsoft Word

    Create Handouts in Microsoft Word

  2. Click “Create Handouts,” then “Send to Microsoft Word,” clicking the layout that you want. 
    Send to Microsoft Word

    Send to Microsoft Word

  3. From here, you can either “Paste” or “Paste Link.” Use “Paste” if you don’t want it to change the content in PowerPoint automatically. If you do want this, use “Paste Link.”
  4. This choice will cause the presentation to open up in Word, and you can see the word count in the status bar. If not, right-click the status bar and select “Word Count.”
Removing a Logo from a PowerPoint Footer

PowerPoint lets you create footers, which are information that appears at the bottom of the slide. Typically, this footer information will include the date, presentation tile, slide number, and other slide information, including a company logo.

Putting a logo on a PowerPoint footer can be a great way to add your brand to your slides. Besides, it makes a presentation look more formal and stand out.

But what if you want to remove a logo or footer from your PowerPoint template? Don’t worry, we’ve got you covered. We will describe to you how to remove a logo from a ppt template. You will also learn how to edit the footer in PowerPoint.

Removing a Logo from a PowerPoint Template

When you want an unnecessary logo removed from your PowerPoint presentation, simply follow these steps:

Step 1: Open the PowerPoint Presentation from which you want the logo on the footer removed.

Step 2: Click on ‘View’ from the top menu and then select ‘Slide Master,’ which will switch you to the ‘Slide Master’ view.

How to edit footer in Powerpoint

How to edit footer in Powerpoint

Step 3: Be sure you scroll over and click on the top-most slide or the master slide.

Step 4: Select the logo you wish to remove and delete.

Step 5: Click the X or ‘Close Master View’ button. The logo on all PowerPoint footer slides that belong to the same master slide should now be gone.

Powerpoint footer

Powerpoint footer

Editing the Footer in a PowerPoint Presentation

There may be occasions when you want to edit or change the look, position, or size of the footers of your slide presentation. Fortunately, you can do it pretty quickly. Follow the steps below about how to edit footer in PowerPoint:

Step 1: Click the PowerPoint slide for which you want to edit the footer information. To choose more than one slide, click on the first slide for which you want to change the footer, and then press and hold the ‘CTRL’ button on your keyboard as you click the other slides.

Step 2: Head over to the ‘Insert’ tab, and then click the ‘Header & Footer’ button.

How to edit footer in Powerpoint

How to edit footer in Powerpoint

Step 3: In the ‘Header & Footer’ dialog box, click the ‘Slide’ tab. Now make the changes that you want.

Step 4: Click ‘Apply’ to save the changes and to update the selected slides. If you want to apply the changes on all slides, click on ‘Apply to All’ instead.

Alternatively, you can make adjustments on the PowerPoint footer on all related slides using ‘Slide Master.’

Step 1: Head over to the View Tab.

Step 2: Select ‘Slide Master’. Once you are in the ‘Slide Master’ view, you can make any changes that you want to the footer through moving or resizing the text boxes and making changes to the footer’s text style and color using the ‘HOME’ or ‘FORMAT’ tabs.

How to remove logo from ppt template

How to remove logo from ppt template

Step 3: Once you’ve completed your changes, click the ‘X’ or the Close Master View button. You will notice that your changes have been applied to all slides that belong to the same master slide.

 

Wrapping Things Up!

Now that you have learned how to remove a logo and edit a PowerPoint footer on every slide, you are ready to customize your PowerPoint presentation easily and quickly.

How to Highlight Text in PowerPoint?

If you want to emphasize vital information when making a PowerPoint presentation, then highlighting those specific words may undoubtedly help. Highlighting can help your audience focus on the essential bits of information you want to deliver.

In this article, you will learn some of the best ways of how to highlight text in PowerPoint. So, if you want to highlight specific text to simplify the information on your slides, or to add an appealing visual effect to your presentation, read on to learn some of the best and easy ways to highlight in PowerPoint.

 

Top Reasons to Highlight Certain Text in PowerPoint

When you highlight crucial words, ideas, or phrases, you are helping your audience recall key information from your presentation. Below are some reasons why highlighting some information or text on your PowerPoint presentation can be useful:

 The Different Ways to Highlight Text in a PowerPoint Presentation

 While Microsoft Word includes a highlighter tool, Microsoft PowerPoint doesn’t have the same tool except for PowerPoint 2019 and 365 users. Still, there are different ways to highlight text in PowerPoint. The steps are as follows:

  1. Highlighting for PowerPoint 2019 and 365 Users

If you’re an Office 365 user, the Text Highlight Color command is available in the ‘Home’ tab in the Ribbon in PowerPoint, as shown:

How to highlight text in PowerPoint

How to highlight text in PowerPoint

 

  1. Highlight Part of an Image

Images and infographics are excellent ways to catch your audience’s attention. Here’s how to use PowerPoint to highlight text in an image:

PowerPoint to highlight text in an image

PowerPoint to highlight text in an image

 

  1. Highlight Texts Using Shapes

Another way to achieve PowerPoint text in a highlight color is by using a shape, like a rectangle, around the text. Here’s how to highlight text by drawing a basic shape around it:

  1. Display the slide with the text that you wish to highlight.
  2. Click the ‘Insert’ tab in the Ribbon.
  3. Click on ‘Shapes’ and pick a shape (such as a rectangle) from the gallery.
  4. Drag to draw the shape around your text.
  5. To fit the text, drag the shape sizing handles. You can drag the edge of the shape or use your arrow keys to move it.
  6. With the shape selected, under the ‘Home’ tab, click ‘Shape Outline’ and choose ‘No Outline.’
  7. Still, with the shape selected, click the ‘Drawing Tools Format’ tab again and select ‘Send to Back’ to send the figure behind the text. This way, the highlighted text will appear over the colored shape.
PowerPoint text in a highlight color

PowerPoint text in a highlight color

Conclusion

Highlighting can be an excellent way to draw the focus of your audience. After going through several different ways to highlight text in theme PowerPoint in this short tutorial, you should be able to try out a couple of techniques to make your next presentation stand out. Also, you will ensure your audience walks away, understanding the main points of your PowerPoint presentation.

 

Best Slide Transitions and Animations for Presentations

One of the best ways to capture the audience’s attention is by using transitions and animations in your presentations. For this reason, it’s common for presentation software to include a wide array of these effects. However, this can make it harder for you to decide which ones to incorporate into your show. Let’s look at some of the best ways to choose which effects you incorporate into the show and how you can apply them to the presentation.

What’s the Difference Between Animations and Transitions?


Let’s start by looking at some of the differences between the two most commonly used types of effects, animations, and transitions. While many people assume that animations and transitions are the same things, this isn’t the case. Transitions are used when you are moving from one slide to the other. For this reason, they will be applied to the whole slide. Because of the entire slide is used, you will only be able to use one transition effect per slide.
In comparison, animations can be applied to every element of the slide. For example, you might want to have an animation for the text and a different animation for a picture. Because of this, you will be able to use multiple different types of animation for each of the elements on the slide. The way that you apply these effects will often depend on the kind of software that you are using to create the presentation. For example, different platforms might offer different types of effects. To help you with this, let’s look at some of the most common types of presentation platforms and how you apply effects on them.

Applying Transitions

Let’s start by looking at how you can add a slide transition in the show. These will make it easier to distinguish between different slides. It can also be a great way of keeping your audience engaged.

Applying Transitions in PowerPoint

Let’s start by looking at how you can find and implement the best PowerPoint transitions. First, you will need to move to the Transitions tab. This tab will give a long list of potential options. You will then be able to find the one that will work best with your presentation.

Transitions in PowerPoint

Transitions in PowerPoint

The transitions are placed into three separate categories to make this choice easier. These are subtle, exciting, and dynamic. Also, when you click on an effect, you will see a preview of how it will look when applied to the show. This preview can give you an idea of whether it will work with your presentation.

Applying Transitions in Keynote

Transitions in Keynote

Transitions in Keynote

Another popular type of slideshow creation technology is Keynote. Using Keynote can be a little trickier for you to find and apply transitions. First, you will need to go to the navigation panel. Then, you will need to click on the Animatebutton in the top-right hand corner of the screen.

Applying Transitions in Keynote MAC

Applying Transitions in Keynote MAC

This choice will bring up a list of transition options from which you can choose. Once done, you will need to decide how for how long you want the effect to last. You will also need to determine when you want the transition effect to start. After this, select the build order button.

Adding Transitions in Google Slides

To add transitions to Google Slides, you will need to enter the Transitions tab at the top of the screen. This tab will cause the Transitions pane to appear. In this section, you will have several options from which you can choose. Having choices will ensure that you can find and apply the right one for your presentation.

Adding Transitions in Google Slides

Adding Transitions in Google Slides

Adding Animations

Another powerful effect tool that you can use is animations. These can give you more control over the presentation, letting you choose when each element is introduced. It will also allow you to bring the audience’s attention to critical areas. Let’s look at some of the ways you can apply these. 

Adding PowerPoint Animations

To add an animation to a PowerPoint presentation, you will need to use the Animations tab.

Adding PowerPoint Animations

Adding PowerPoint Animations

There, you will see the various effects offered by the platform. These are often categorized to make it easier for you to select the best one. For more complicated options, you might want to use the More Effects buttons at the bottom of the window.

Adding PowerPoint Animations Panel

Adding PowerPoint Animations Panel

Adding Animations Keynote

As we mentioned earlier, to add animation, click on the element to which you want to apply the effect. Then, select the Animate option.

Adding Animations Keynote

Adding Animations Keynote

This choice will bring up a list of options. There are divided into three sub-categories: build-in, build-out, and action. Then you can go through the steps to create the one that works best for you.

Adding Animations in Google Slides

In Google Slides, you will need to right-click on the object that you want to animate. Then, select the Animate option.

Adding Animations in Google Slides

Adding Animations in Google Slides

This selection will present a list of animation options for you to consider. Select the right element by clicking on it. You will then be able to customize it further, deciding at what time it plays and how long it will run. When doing this, you should know that Google Slides might limit the number of animations you can include to 13.

Animations Panel in Google Slides

Animations Panel in Google Slides

Benefits of Animations and Transitions

As we’ve seen, there are multiple ways to access these effects when you are creating a presentation. There are several reasons why you might want to consider using them during your slide show. First, it helps improve your presentation’s appearance.

For this reason, your audience will often appreciate a few effects to break up the show. Besides, you will be able to use effects to help emphasize the critical points of the presentation. For example, it will allow you to control the pace of the show, controlling when each new point is introduced. Controlling the speed of the show will let you determine how much discussion each element receives before you move on. Finally, these will allow you to grab your audience’s attention, ensuring they remain engaged with the presentation.

Best Practices When Using Effects

While the best animations and PowerPoint transitions can be a great tool, you will need to learn how to use them correctly. First, you should make sure not to overuse them because this can distract from the message. For example, it might be wise to stick to one or two transition effects throughout the presentation to make sure that it doesn’t feel too disjointed. You should also make sure to consider your audience. The type of audience will often influence the kind of effects that you will need to use. As an example, if you are giving a business presentation, you might want to keep the effects to a minimum, to make sure that you don’t distract them. However, if you were presenting to a group of children, you might want more effects to keep them engaged with the show.

In addition to choosing the right effects, you will need to think about the duration that you will be using. For example, you don’t want them to run for too long, to risk the audience getting bored. On the other hand, if they move too quickly, you might induce feelings of motion sickness. To solve this problem, you should try using each transition at multiple speeds. This trial and error will allow you to pick the one that works best in your presentation.

After going through the process, you should also make sure to preview each of these effects. Previewing is a great way to make sure that it is having the desired impact on the audience. It will also allow you to recognize when something is too distracting or doesn’t look visually appealing. You will then be able to tweak that element. By doing this, when you give the presentation, everything will look the way you want it to look. If, after trying multiple settings, you still can’t get an effect to work, you might want to consider removing it from the presentation entirely.

Best Transitions and Animations in a Business Presentation

As we’ve seen, there are multiple factors to consider when choosing which animation or transition you are going to use. Most importantly, you don’t want to allow them to overshadow the show. However, some types of effects will work well in most presentations. Let’s look at some of them.

Let’s start by looking at some of the most popular PowerPoint transition options. First, you might want to use a fade. Depending on your needs, you can either have it slowly fade into the next slide or fade to black. Another popular option is the ability to push. Pushing causes the new slide to move the old one off. There are multiple ways of doing this, such as shifting from the bottom of the side. Another PowerPoint transition option is to cut. Cutting causes the old slide to disappear and the new one to materialize instantly. Finally, you can either cover or uncover. This option means that the new slide will be covering the old one, or be lifted from the top of the old one. With each of these choices, there is a range of customization options, so you can find the one that works best for you.

When creating a PowerPoint presentation, you might also want to include some of the most popular animations. In this area, you will have four options from which to choose. First, you might want to add an entrance effect. This effect will allow you to determine when the element arrives, which is excellent for controlling the pace. You might also want to consider an emphasis animation. These are designed to bring attention to the parts that are already visible on the slide.

In some cases, these types of effects might not work with all the elements. If this is the case, merely choose a different kind of emphasis animation. The third type of animation in PowerPoint is exit effects. This effect will cause an element to leave the presentation. Finally, you may want to add motion to the display. Though this category can be a little more complicated, learning to use this technology effectively will allow you to have a significant impact on your audience.

Adding Sound Effects to the Presentation

In some cases, you might want to add a sound effect to help highlight an important point. However, if you overuse this, you risk irritating the audience. For this reason, you should only use a sound effect when necessary. To create a sound effect, you will first need to click on the element that you want to apply to the sound effect. You will then need to move to the Custom Animation pane. Then, you will need to select the Effect Options to display more information.

Once done, you will be able to choose the Sound option. There you will be presented with multiple options.

In some cases, you might even want to use a custom sound. After choosing the sound, you will need to select when it gets played. For example, do you want to play it after a click, or as soon as the transition begins? After deciding this factor, you will need to think about how long the sound will play. In most cases, this should only be for a few seconds. If it’s too long, you might risk overshadowing the presentation. Finally, you might want to control the volume, to make sure that it’s comfortable for the audience. You will also be able to do this on a Mac, following the same procedures. However, because of the different operating systems, it might look a little different to some of the example images provided.

Conclusion

Animations and transitions can be a great way of capturing your audience’s attention and highlighting important points. Hopefully, you will now have a better understanding of the most popular animations available and how to apply them to your presentation. We also discussed some of the ways to make sure that you use these elements wisely to avoid overwhelming your audience. So, the next time you are creating a presentation, you can use transitions and animations more confidently.

How to Make PowerPoint Themes with a Custom Color Palette?

When creating a presentation, it’s essential that you use a great color palette. The color will allow you to capture the audience’s attention, getting your message across more effectively. To help you do this, let’s look at the PowerPoint color scheme and how you can customize it to suit your own needs.

Changing the Theme Colors

Multiple PowerPoint theme colors come with the app. You will be able to find these under the Design ribbon.

PowerPoint color scheme

PowerPoint color scheme

Once you’ve navigated to this area, you will be able to choose one that will work best with your presentation. When you’ve found it, click on that theme. It will then be applied throughout the whole presentation. However, there are some cases where you might need to create a customized theme. If this is the case, select the theme that features the layout that you like the most.

PowerPoint theme colors

PowerPoint theme color

Then, click on the Variants option. This option should be two arrows. Once done, this choice will open a menu giving you more customization options. In this case, you should select the colors option.

Color themes PowerPoint

Color themes PowerPoint

When you want to change the colors for a theme PowerPoint presentation, you will be presented with a list of potential color options. In this area, Accent 1 is the default color for lines and shapes. From Accent 2 to Accent 5, you will have to select the colors that you intend to use throughout your presentation. To give yourself the fullest list of options, you might want to choose the More Colors option. This option will also make it easier for you to select the specific color that you want to use in your presentation.

Change PowerPoint color scheme

Change PowerPoint color scheme

You will also be able to customize other elements of the presentation from this section. For example, this is how to change the color of the hyperlink in PowerPoint. You can choose the way the link will typically appear, and how it will look once someone has clicked on it.

How to change color of hyperlink in Powerpoint?

How to change color of hyperlink in Powerpoint?

Once you’ve finished customizing the colors, make sure to name the custom PowerPoint theme. Naming the theme will make it easier for you to identify it later. Then, click on the Save button. To apply your theme to a slide, you will need to go to the Design tab. Then, move across to the Variants section. Click on the double arrow to open more options. Then, you should see your custom theme. Clicking on this will apply the changes to your presentation.

Change theme color in Powerpoint

Change theme color in Powerpoint

After using your themes, you should take the time to inspect the way that the presentation looks. In some cases, you might need to go back to fine-tune these changes. If this is the case, merely repeat the above process.

Conclusion

When creating a PowerPoint, it’s essential to choose the best possible theme. A great theme will ensure that the presentation looks as good as possible. It can also help the audience understand your message. So, use this technique to customize the themes the next time you want to make a PowerPoint presentation

 

How to Change the Check Spelling Language in PowerPoint?

When giving a presentation, you should make sure that everything has been checked for spelling and grammar mistakes. If you don’t edit these out, you will often appear like an amateur. Errors might also make it harder for the audience to absorb your message. To make sure that you catch these mistakes before they get into the show, you should rely on the spell check function. By default, this is set to the language which you most commonly use. However, you may not always be writing in this language. For this reason, let’s look at how to change the language in PowerPoint.

Step One: Highlight the Text You Want to Proof

In some cases, you might want to apply this check to a section of the text. In this case, select the part using the left-mouse button. If you’re going to use different languages throughout the whole PowerPoint, ignore this step.

Step Two: Go the Language Section

First, you will need to move to the Review ribbon. This ribbon should be on the right-hand side of the screen. Click on this to present a range of options.

Change language in Powerpoint

Change language in Powerpoint

Once this has been done, move to the Language section. Clicking on this will trigger a drop-down menu.

How to change language in PowerPoint

How to change language in PowerPoint

To change the language in PowerPoint, you will need to select the Set Proofing Language button.

Step Three: Select the Language That You Want to Use

After selecting Set Proofing Language, you will be given a list of possible options, as well as the default, which you are currently using.

Spelling checker PowerPoint

Spelling checker PowerPoint

You will need to go through this list to find the option that you wish to use. Once you’ve found this, click on the language to highlight your selection. Then, click the OK button at the bottom of the dialog box. In some cases, this might generate a warning about changing the default language. To confirm the selection, click Yes.

You have now applied the change to the PowerPoint. This change will make it easier for you to check spelling and grammar.

Step Four: Do a Spelling Check

To make sure that it’s worked correctly, you might want to perform a spelling check. You can do this by navigating to the Review tab. There, you will find the ABC Spelling, which checks the spelling in PowerPoint. Clicking on this will cause PowerPoint to look over the entire presentation, searching for any mistakes. 

Change language

Change language

If the system finds any mistakes, it will go through them each one by one. You will then be able to either correct or ignore them, which can make it easier to proof an entire PowerPoint before you give a vital speech.

Conclusion

In today’s world, it’s common to give a presentation in multiple languages. For this reason, you will need to make sure that you can create a PowerPoint in numerous dialects. To help you do this, we looked at how you can change the language options to spot spelling and grammar mistakes in another language.

Review of a “Vivat” Free Template for Professional Business Presentations

Do you want to impress listeners with your presentation? Then it is necessary to choose a professional template with a stylish color theme and guaranteed high quality. This template meets all these requirements. What if we say that it is possible to get such a template for free!? Can’t you believe it? Click on the link and make sure that it is true. A set of 21 unique slides is available for free! Now let’s see what its main features are:

Download PowerPoint version >

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Download Google Slides version >

  1. Three unique versions for PowerPoint, Google Slides or Keynote software. You can get them for free and download themes for Google Slides, PowerPoint or Keynote in a few clicks. Try a free version first and decide which template you want to get next!
  1. Multipurpose visual elements. On demo slides, you’ll find various lists, tables, maps, diagrams, charts, and other infographics. Developers thoroughly structured the template so that it successfully covers various topics. Thus, the slide can be used for a wide range of marketing or business projects.
  1. Perfect quality. Although developers offer Keynote template free download, they state that the pack has no defects. Various device resolutions are not an obstacle for the template. It looks equally perfect on all devices.
  1. A modern color theme. For a successful speech, it is not enough to place text or data on slides. It is important to draw listeners’ attention. A vivid and stylish presentation will be appealing. The chosen color palette looks restrained and modern.
  1. Ease of use and ease of perception. If you take advantage of PowerPoint template free download, you’ll see that no special training or skills are required to master the pack. It is enough to have basic computer knowledge, and you won’t encounter any problems. Moreover, the combination of structural blocks helps simplify perception and make topics more comprehensible. Your presentations will be clear and attractive.
Review of “Retro” Free Template for your High-quality Presentations

A high-quality professional presentation template is what every skilled speaker requires. This template is approved by hundreds of users. What is more pleasant is that the element is fully free. In addition, it has modern stylish design. Let’s review its main features:

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Download Keynote version >

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  1. Multipurpose visualization elements. A retro PowerPoint template includes 25 unique slides. On the sample, you see multipurpose elements such as charts, tables, mockups, lists, infographics, etc. Each visualization tool is designed for the display of different types of information. Thus, their combination allows covering a wide range of topics and visualizing any type of information.
  1. High quality. Perfect quality on all possible devices is an obligatory requirement of developers. They create and offer only high-quality tested packs that do not have defects. This set of slides is free of any type of problem with template quality. Users can freely display presentations on different equipment.
  1. Free download. Absolutely every site visitor can download these retro slides for PowerPoint presentations for free. A free download is an excellent chance to try products of the developer before making a purchase.
  1. A stylish color theme. The template is characterized by a thought out combination of a professional structure and modern design. Thus, the chosen color theme perfectly matches numerous presentations. Retro looks restrained and attractive.
  1. Ease of use. All free PowerPoint templates of this developer are designed for users with different levels of skills. Thus, even beginning users won’t have any difficulties. All functions are as clear as possible. It is enough to have basic computer skills to master the element.

The template will help draw listeners, create a professional presentation in a few minutes and make complex questions comprehensible.

How to Show Guides & Ruler in PowerPoint?

When designing a presentation, it’s essential to make sure that everything is pleasing to the viewer. For this reason, you might want to use guides to help you determine where you should be placing elements. To help you do use guides, let’s look at how you can find and apply these elements in PowerPoint.

Displaying the Ruler

When you are designing a slideshow, you will often have two rulers to use to help you place elements. One ruler will be along the top of the screen, while the other will be down the side.

PowerPoint grid

PowerPoint grid

To make sure that the PowerPoint ruler is displayed, you will need to navigate to the View tab. Once there, you should see the control of the ruler. To show the tool, make sure that this checkbox has been selected. If you want to turn it off, you can untick the box.

Power point grid and ruler

Power point grid and ruler

In some cases, you might only want to use the horizontal ruler and get rid of the vertical one. To do this, click on the File button in the top-right section of the screen. Then, move to the Options and click on the Advanced section. This section will bring up many ways to customize the PowerPoint. Move to the Display section. There you will find an option labeled Show vertical ruler. Clicking this checkbox will disable this ruler.

PowerPoint snap to grid

PowerPoint snap to grid

Displaying the Guides

For more precise positioning, you might want to turn on the guides. To do so, you will have to use the right-click option. By doing this, you will bring up a menu option. From this list, make sure to select the Grid and Guides option.

Options PowerPoint grid

Options PowerPoint grid

The type of PowerPoint grid that you choose to apply will depend on your needs. For example, you might want to use either a horizontal or vertical guide. You can easily select which guide by clicking on one of these options.

However, there are some cases where you might need to apply more detailed guide options. For example, you might want to use the PowerPoint snap to grid option. This choice will allow you to position things more precisely. Once selected, your choice will occur automatically, even if the grid isn’t visible. To do this, right-click and move to the Grids and Guides option. Instead of clicking on the arrow, select the button. When you’ve done this, you will see a dialog box presenting more advanced options. At the top, you will see an option labeled Snap objects to grid. Make sure that this box has been checked.

Other grid options

Other grid options

Conclusion

When you are designing a presentation, everything must look as good as possible. Often, this means making sure that all the elements have been aligned correctly. There are multiple options that PowerPoint provides to make it easier for you to do this. We discussed the two most popular methods, rulers and guides. So, the next time you are creating a presentation, you can use these options to make sure that everything is in the right place.

Review of a “Service Provider” Presentation Template

A stylish modern presentation template is a useful tool for every office employee who wants to create a professional presentation on service providers. It is a well-structured pack that includes various types of slides. Each block is professionally developed. The template is available for Keynote, Google Slides, and PowerPoint software. As a result of our testing, the following characteristics have been identified:

Download PowerPoint PPT version >

Download Keynote version >

Download Google Slides theme >

  1. High quality. Perfect quality is its main feature. Developers create high-quality elements that look excellent on various devices with different resolutions. The quality of structural blocks and elements is easily customized.  Thus, developers guarantee that the set of slides will be free of visible defects, and your PowerPoint presentation on a service provider will be perfect.
  1. Free download. This template is available without paying! Just a few clicks and you can use it as you wish.
  1. Vector elements. Visual elements are equipped with built-in tools. They allow customizing a number of vector characteristics. For instance, users can edit size or colors. 
    Service PPT template

    Service PPT template

  1. Stylish color theme. In addition to perfect specs and improved functionality, the template that is designed for a managed service providerhas a stylish color theme that looks vivid and restrained at the same time.
  1. Multipurpose pack. The template comprises various types of slides including lists, profiles, tables, charts. The abundance of multipurpose visualization tools allows covering a wide range of topics. It is an excellent template for a proposal to provide service. However, it is possible to use the pack for other business or marketing presentations.
  1. Ease of use. Developers tried to make the template as clear as possible. They prove that even beginners won’t encounter difficulties while creating presentations on the basis of the pack. All tools are clear, and the template does not require additional training.
Review of “Arena” business template for your professional presentations

Is it possible to get a professional high-quality template for free? Yes, it is! Are you surprised? Then click on the link and download this PPT Business Template for free. Developers offer the set of slides absolutely without paying. Let’s consider what the template consists of:

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Download Keynote version >

Download Google Slides version >

Arena free business PowerPoint, Keynote, Google Slides

Arena free business PowerPoint, Keynote, Google Slides

All elements are professionally structured and developed. The pack is available for PowerPoint, Google Slides or Keynote software. It has the following features:

  1. Excellent quality. The developers of the pack guarantee that slides are free of defects. They state that the template can be perfectly displayed on various devices without loss of quality.
  1. Free download. Just do not waste time and take advantage of ppt slides free download. Every site visitor can get the pack for free.
  1. Vector characteristics. Due to built-in tools, users can customize elements in a few clicks. It means that you can edit the size, shape or color of the chosen elements.
  1. Ease of use. The template will be clear even for users who do not have special computer skills. According to developers’ words, computer literacy is not an obligatory requirement. If you know the basic computer functions, you won’t encounter any sort of difficulties.
  1. Multipurpose elements. Due to a wide range of applied structural blocks, it is possible to display a great number of business topics. The chosen set of slides is suitable for reports, proposals, business plans, etc. Visualization tools will simplify topic consideration.

To conclude, it is necessary to say that not only this pack but numerous PowerPoint Templates, Google Slides, and Apple Keynote templates are also available for free on the website. Thus, you can try one of the ppt templates offered on the site and download it for free. So, you won’t spend money and will understand whether their products are suitable for you.

How to Change the Author’s Name in PowerPoint?

The author’s name is often used to identify the person who has created a PowerPoint. However, there are some cases when you might want to consider changing the author’s name. For example, you might have used someone else’s device to make the presentation, and want to make sure that you are credited as the author. To help you do this, let’s look at how to change the author’s point of view PowerPoint.

For a New Document

In some cases, you might want this change to apply to new documents, and any future documents created on the computer. For example, you might have just purchased the device second-hand and want to make sure that it is set up correctly. To do this, you will need to open a new PowerPoint presentation. Then, move to the File section in the top-left hand corner. Clicking on this will open a drop-down list. At the bottom, you should see a ribbon marked Options.

Author's point of view PPT

Author’s point of view PPT

Options will bring up information about PowerPoint. Look for the one labeled Personalize Your Copy Of Microsoft Word. Click on this.

Information of PowerPoint

Information of PowerPoint

You will then be able to change the user name. To make sure that these values apply to future PowerPoints, you have to check the option labeled Always use these values regardless of sign-in to Office. Once you are happy, click OK and return to the presentation.

Changing the Name in an Existing Document

If you have already created the PowerPoint presentation, you will have to use this option to change the author’s point of view ppt. First, you will have to move to the File option in the top left-hand side of the screen and click on it. Next, move to the Info tab.

Information about PowerPoint

Information about PowerPoint

On the right-hand side of the screen, you should see the Related People option. Under this option, you will see the person currently listed at the author. In some cases, they might even have a picture attached. Below them, you should see the Add As Author option. Clicking on this will open a text box. You can then put in your own name. When you have finished, click the enter button.

Author's point of view PowerPoint

Author’s point of view PowerPoint

Then, you will need to remove the original author from the author’s files, to make sure that you are listed as the only author. To do this, you will need to right-click on that person’s name. Right-clicking should create a drop-down list of options. On one of these, you should spot the ability to Remove Person. Select this.

Author info delete

Author info delete

You should now be listed at the only author’s point of view PowerPoint. To make sure that the changes are applied, you should save the document.

Conclusion

When creating a presentation, it’s essential to make sure that the right person gets credit for the slideshow. In some cases, this can mean changing the author’s name by modifying the information on PowerPoint. So, the next time that you work on a presentation, you can be confident that you will be listed as the author.

Review of Marketing Plan .ppt Template: a Professional Tool for your Effective Work

A premade presentation template is one of the most important working tools for businessmen, managers, and office employees. This Marketing plan .ppt template will help simplify work and display various issues. This is why every person who deals with topic visualization has to pay particular attention to this pack. It has the following features:

Download Free Marketing Plan for PowerPoint >

Download Free Marketing Plan for Keynote >

Download Free Marketing Plan for Google Slides >

  1. Free download. Absolutely every user can download this presentation template for free. All you have to do is to pass a simple registration procedure and get any desired pack in a few clicks.
  1. Excellent quality. Developers guarantee that their template is free of all sorts of visible defects. They prove that the template looks perfect on all types of devices. You can display presentations on any office equipment without fears. Slides will not have blurred segments or visible pixels. Slides’ quality is tested.
  1. Multipurpose slides. The template comprises 28 multipurpose slides. Various slides consist of different visualization tools. Combinations of charts, maps, text blocks, and infographics help display different types of information. As a result, it is possible to cover any topic.
  1. Modern design. If you want to create a Keynote Marketing plan presentation, it is important to choose the right color theme. This template is modern and stylish. It is the perfect option for business presentations.
  1. Built-in tools. Developers equipped slides with all necessary vector elements. Thus, you can customize and edit characteristics in two clicks.
  1. Software. It is possible to create a Marketing PowerPoint, Keynote or Google Slides presentation on a marketing plan. Developers created a unique version of the template for three main types of software.
Marketing plan free presentation template

Marketing plan free presentation template

If you want to make your topic more comprehensible, draw the attention of an audience and diversify monotonous text blocks with infographics, this template will be the best choice.